Job Description

Primary Purpose of this Position

The primary purpose of this position is to direct the human resources department in accordance with current applicable federal, state 3and local standards, guidelines and regulations and as directed by the Administrator to assure that quality personnel are recruited, hired and retained.

Duties and Responsibilities

Administrative Functions

• Advise managers and make recommendations on facilitypolicy matterssuch as equalemployment opportunityandsexual harassment.
• Assist in determining departmental staffing, evaluate employee performances and make recommendations to the Administrator concerning wage and salary adjustments, hiring, terminations, transfers, etc.
• Assist in developing personnel policies that reflect current regulatory requirements; review at least annually and make recommendations to the Administrator.
• Assist in standardizing the methods in which work will be accomplished; collaborate with staff and other departments to develop workflow efficiencies and streamline business practices to reduce costs and eliminate waste.
• Assist with payroll duties including accuracy of employee roster, Payroll-Based Journal (PBJ)filings and serve as backup for critical functions as directed.
• Participate in the annual facility assessment providing staff analysis, competency reports and gap-analysis of training requirements.
• Check applications and references of prospective employees and arrange for interviewswith department directors as required or requested.
• Collaborate with the Health Insurance Portability and Accountability Act (HIPAA)Compliance Officerto mitigateorprevent accidental security breaches.
• Conduct job market analysis and wage study for all positions within the organization;report and make wage scale recommendations.
• Conduct pre-employment screening for the Centers for Medicare and MedicaidServices (CMS)disqualification, criminal background check, abuse registry check and licensure (if applicable) in accordance with state/federal law and facility policies.
• Consult with department directors concerning the staffing of their departments, eliminating/correcting problem areas and improvingservice delivery.

Duties and Responsibilities

• Coordinate employee satisfaction surveys including ad hoc survey for special projects including wellness, benefits administration and new initiatives.
• Coordinate public notices as required for civil rights, equal opportunity employment and other posting as required by law.
• Delegate authority, responsibility and accountability to other responsible department personnel.
• Coordinate with the Infection Preventionist, Staff Development Coordinator and department supervisors regarding employee health including reportable communicable diseases, employee exposure(s) and infection prevention and control.
• Ensure hiring/discharge procedures are in compliance with established facility policies and state/federal law.
• Ensure that appropriate documentation concerning the employee’s right to work in this country is verified in accordance with current laws, regulations and guidelines concerning such matters and that appropriate documentation of such review is filed in the employee’s personnel record within the specified time frame.
• Ensure that the facility is in compliance with current applicable federal and state employment regulations regarding wages, overtime, work hours, workers’/unemployment compensation, etc.
• Interpret department policies and procedures to personnel, residents, visitors, etc., as necessary or required.
• Keep department directors informed of changes in personnel matters; provide timely and relevant updates to supervisors on significant changes in personnel and relevant changes in state/federal law (i.e., minimum wage updates, etc.).
• Maintain job applications for personnel eligible to work in the facility (e.g., job applications, resumes, reference checks, etc., of those persons meeting the eligibility requirements for the position in which they applied).
• Monitor licensure status of staff including therapists, nurses and the Administrator; identify the need for renewals and relicensing; coordinate with department directors to remove staff with expired licenses from active schedule until license is renewed.
• Negotiate bargaining agreements and help interpret labor contracts.
• Onboard and orient new personnel to facility and explain personnel policies and procedures, payroll procedures, safety/smoking regulations, grievance procedures, etc., as established in the facility operational policies and procedures.
• Other related duties that may become necessary/appropriate to assure that the facility is in compliance with current laws, regulations and guidelines.
• Perform administrative requirements such as completing necessary forms, reports, etc., and submitting to the Administrator as required.

Duties and Responsibilities

• Prepare, recommend and maintain records and procedures for controlling personnel transactions and reporting personnel data.
• Provide department directors with a monthly listing of personnel needing physicals for that month. Maintain a listing of vaccinations/denials.
• Provide public information (i.e., verification of employment, wages, etc.) in accordance with current laws, regulations and guidelines governing such matters.
• Verify employment, wages and hours in accordance with current laws and regulations with appropriate authorizations as described in facility policies.
• Recommend to the Administrator the number and level of personnel to be employed based on state requirements.
• Review all requests from department directors for new or replacement personnel, fill requests as approved and arrange interviews, appointments, etc.
• Review the benefits program as directed and make recommendations to the Administrator.
• Track employee injury and workers’ compensation cases and reporting injuries as required by the Occupational Safety and Health Administration (OSHA)and state/federal law including OSHA form 300 annually.
• Track employee turnover trends by department and job classification; provide data analysis and make recommendations to decrease turnover.

Committee Functions

• Serve on the risk management and/or safety committee.
• Serve on other committees as directed by the Administrator.

Personnel Functions

• Assist in recruiting, selecting and orienting personnel
• Arrange for pre-employment tests, physicals, X-rays, hepatitis B virus (HBV), etc., per facility policies.
• Assist department directors in establishing and coordinating schedules as necessary or required.
• Assist in scheduling department work hours (including vacation and holiday schedules), personnel, work assignments, etc., as required or requested.
• Conduct exit interviews and record data in the employee’s personnel records.
• Counsel/discipline personnel as requested or as necessary.
• Oversee and maintain personnel records.
• Develop and maintain written job descriptions and performance evaluations for each staff position in accordance with current laws and regulations governing such functions.

Duties and Responsibilities

• Ensure that grievance procedures are implemented, maintained and followed in accordance with established facility policies; review complaints and make oral/written reports to the Administrator.
• Ensure that nurse aide data is verified or submitted to the Nurse Aide Registry on a timely basis.
• Ensure that the facility has qualified personnel available to provide the best service for resident comfort and convenience (e.g., personnel demonstrate the knowledge and skills necessary to provide care appropriate to the age-related needs of the residents served).
• Escort new personnel to assigned department director for instruction/training as required.
• Maintain a good employee relations program that serves the best interest of the facility.
• Maintain attendance records and records of counseling, warning and other disciplinary action taken against employees.
• Monitor unemployment claims and assist the facility with appeals.
• Monitor workers’ compensation claims and coordinate work between employees, treating provider (i.e., physical therapy (PT), occupational therapy (OT), etc.) and the insurance carrier.
• Process all newly hired personnel information and all change of status data.
• Terminate employment of personnel when necessary, documenting and coordinating such actions with the department director and the Administrator.

Staff Development Functions

Ensure that appropriate training records are maintained for staff personnel including required continuing education hours for Certified Nursing Assistants (CNAs).

Safety and Sanitation Functions

Ensure that facility personnel follow established ergonomics policies and procedures governing lifting techniques, repetitive tasks and the use of safety equipment and supplies to prevent work-related injuries and illnesses.

Budget and Planning Functions

• Forecast and prepare the department’s budget for equipment, supplies and labor and submit to the Administrator for review, recommendations and approval.
• Conduct annual salary and wage surveys; report findings to the Administrator.
• Prepare and submit to the Administrator financial records and cost reports concerning personnel administration as required.
• Keep abreast of current economic conditions/situations and recommend adjustments to the Administrator to assure that the objectives of the facility can be maintained.
• Prepare the department’s annual operating budget for approval by the Administrator.

Resident Rights Functions

Ensure that newly hired personnel receive a copy of the Resident Rights and proof of receipt is maintained in the personnel file.

Working Conditions

• Works in office areas as well as throughout the facility.
• Moves intermittently during working hours.
• Is subject to frequent interruptions.
• Is involved with personnel under all conditions/circumstances.
• Works beyond normal working hours on weekends and holidays and in other positions temporarily when necessary.
• Is subject to callback during emergency conditions (e.g., severe weather, evacuation, post-disaster, etc.).
• Attends and participates in continuing education programs.
• Is subject to injury from falls, burns from equipment, odors, etc., throughout the workday as well as reactions from dust, disinfectants, tobacco smoke and other air contaminants.
• Is involved with government agencies/personnel under all conditions and circumstances.
• Is subject to hostile and emotionally upset personnel.
• Is subject to exposure to infectious waste, diseases, conditions, etc., including TB and the AIDS and Hepatitis B viruses.
• May be subject to the handling of and exposure to hazardous chemicals.
• Maintains a liaison with department directors concerning personnel matters.

Education

Bachelors or master’s degree in business administration or human resources.

Experience

• Must have, as a minimum, three(3) year(s) experience in human resources (HR)administration.
• Must possess a thorough knowledge of the laws, regulations and guidelines concerning personnel administration in nursing care facilities.

Specific Requirements

• Must be able to read, write, speak and understand the English language.
• Possess the ability to make independent decisions when circumstances warrant such action.
• Must have patience, tact, cheerful disposition and enthusiasm as well as be willing to handle personnel based on whatever maturity level at which they are currently functioning.
• Knowledgeable of administrative practices and procedures as well as laws, regulations and guidelines pertaining to employment law, wage and hour rules, labor relations, OSHA, privacy act, etc.
• Must possess leadership ability and the willingness to work harmoniously with and supervise other personnel.
• Ability to plan, organize, develop, implement and interpret the HR programs, goals, objectives, policies and procedures of the facility.
• Must have ability to act as liaison between personnel and management.
• Must maintain the care and use of administrative supplies, equipment, etc., and maintain the personnel department in a clean, safe and attractive manner.
• Must possess the ability to seek out new methods and principles and be willing to incorporate them into existing personnel practices.
• Must be knowledgeable of computers, calculators, system applications and other office equipment.
• Must be able to communicate personnel policies, procedures, regulations, reports, etc., to staff members and government agencies/personnel.
• Must not pose a direct threat to the health or safety of other individuals in the workplace.

Physical and Sensory Requirements (with or without the aid of mechanical devices)

• Must be able to move intermittently throughout the workday.
• Must be able to speak and write the English language in an understandable manner.
• Must be able to cope with the mental and emotional stress of the position.
• Must possess sight/hearing senses or use prosthetics that will enable these senses to function adequately so that the requirements of this position can be fully met.
• Must meet the general health requirements set forth by the policies of this facility which includes a medical and physical examination.
• Must function independently, have flexibility, personal integrity, and the ability to work effectively with residents, personnel and support agencies.
• Must be able to push, pull, move and/or lift a minimum of 25 pounds to a minimum height of 5 feet and be able to push, pull, move and/or carry such weight a minimum distance of 50 feet.
• May be necessary to assist in the evacuation of residents during emergency situations.

Job Position Analysis Information

(1)Risk Exposure to Blood/Body Fluids Column:

A check mark entered into this column indicates the risk potential of your exposure to blood or body fluids. Established procedures identify the appropriate personal protective equipment (PPE) that you should use when performing this task.

(2)Essential Functions Column:

A check mark entered into this column indicates that you maybe required to perform this task.

(3)Safety Factors Column:

RM= Repetitive Motion:

A “RM”in this column indicates that it will be necessary for you to perform some functions of this task repeatedly. When such tasks are not performed properly injury can result. Established procedures identify the precautions and/or equipment that should be used.

WL= Minimum Weight Lifting Requirement:

A “WL”in this column indicates that it will be necessary for you to perform functions of this task that require some lifting, moving, pushing or pulling. When such tasks are not performed properly injury can result. Established procedures identify the precautions and/or equipment that should be used when performing this task. Minimumweight lifting requirements that you must perform are located in the “Physical and Sensory Requirements” section of this job description.

SB= Prolonged Sitting, Standing and Bending:

A “SB”in this column indicates that some functions of this task require you to sit, stand or bend for an extended period of time. When such tasks are not performed properly injury can result. Established procedures identify the precautions and/or equipment that should be used when performing this task.

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